Books that balance themselves, invoices that comply
Full financial statement reporting
KRA VAT3 return with iTax-ready schedules
Withholding tax and certificates
Zinen Technologies' Accounting & Bookkeeping Software is a complete Kenyan accounting platform built on top of Odoo Invoicing, covering everything an accountant, auditor and KRA expect from a business, NGO, school, SACCO or SME. It replaces manual ledgers and disconnected spreadsheets with one connected set of books.
Financial reporting covers Profit & Loss, Balance Sheet, Trial Balance, Cash Flow, General Ledger, Partner Ledger and Aged Receivables/Payables, with comparative periods, analytic (cost-centre) filters and drill-down to the underlying journal items. On the compliance side, the system generates a KRA VAT3 return with iTax-ready sales and purchase schedules, computes withholding income tax and withholding VAT with certificates, and keeps a tax compliance calendar covering VAT, PAYE, NSSF, SHIF, Housing Levy, NITA, withholding tax, turnover tax and corporation tax.
Banking is built for the Kenyan market: M-Pesa and bank statement import (Equity, KCB, Co-op, NCBA, Absa, Stanbic, I&M, Family, DTB or any CSV/XLSX layout) with smart auto-matching, a reconciliation wizard, payment vouchers, petty cash and imprest tracking, and a cheque register including post-dated and bounced cheques. Payroll posting (PAYE, NSSF, SHIF, Housing Levy, NITA), budgets, fixed assets with KRA capital allowances, and a 13-week cash forecast round the system out into full accounting operations, not just invoicing.
Accounting & Bookkeeping Software gives professional services teams a structured way to replace scattered spreadsheets, notebooks and disconnected tools with one searchable workflow for daily operations, reporting, customer records and management decisions.
The modules below are based on the underlying Zinen system design and show how the solution can be organized for day-to-day operations.
Profit & Loss, Balance Sheet, Trial Balance, Cash Flow (indirect), General Ledger, Partner Ledger, Aged Receivables/Payables and an Executive Summary with ratios, all with comparative periods and drill-down to journal items.
Generate the VAT3 return covering 16%, 8%, zero-rated, exempt and import transactions, with iTax-ready sales and purchase schedules (CSV), credit brought forward and withholding VAT credits.
Compute withholding income tax and withholding VAT (deducted and suffered) with certificates, an iTax listing export and remittance tracking against the 5-working-day deadline.
Track VAT, PAYE, NSSF, SHIF, Housing Levy, NITA, withholding tax, turnover tax, excise, instalment tax and corporation tax deadlines with reminders, plus KRA PIN validation on customers and suppliers.
Compute corporation tax with add-backs, KRA capital allowances (wear and tear), an instalment tax schedule and the related provision entry.
Import M-Pesa and Kenyan bank statements (Equity, KCB, Co-op, NCBA, Absa, Stanbic, I&M, Family, DTB or any CSV/XLSX layout) with smart auto-matching and a reconciliation wizard, writing off bank and M-Pesa charges automatically.
Produce bank reconciliation statements covering unpresented cheques and uncredited deposits, alongside a cheque register for post-dated and bounced cheques with bounce charges.
Route payment vouchers through a prepared/checked/approved workflow with amount-in-words, and manage petty cash funds and staff imprest with float replenishment and surrender.
Track what you owe suppliers and what customers owe you with ageing reports, customer statements, credit limits and follow-up levels.
Maintain a fixed asset register with a depreciation board, disposals and KRA capital allowance calculations feeding directly into the corporation tax computation.
Set budgets with budget-versus-actual reporting, run recurring journal entries and invoices, and manage prepayment and deferred-revenue schedules.
Post Kenyan payroll with PAYE bands and reliefs, NSSF tiers, SHIF, Housing Levy and NITA, generating payslips, P10 and bank payment files.
Manage loans with amortisation schedules, fund transfers between accounts, bulk supplier payment runs with EFT files, and staff expense claims.
Record accruals with auto-reversal, bad-debt ECL provisioning and write-off, maker-checker journal approval, a month-end close checklist and lock dates for year-end closing.
Consolidate accounts across branches or currencies into one set of books, with foreign exchange revaluation and multi-company consolidation.
Build a P&L by cost centre, cash and day books, a 13-week cash forecast, custom management reports, and export a complete auditor ZIP pack at year end.
These images show the type of environment, people, assets or workflow the system is designed to support. The software is tailored around the operational records and processes described on this page.
Calculator and laptop used for accounting and bookkeeping
Printed receipt and digital invoicing records
A professional working on a laptop in an office
Zinen Technologies is based at Bazaar Plaza, Moi Avenue, Nairobi. Every Accounting & Bookkeeping Software deployment is configured, tested and supported by a local team who understands how businesses in Kenya operate — including M-Pesa payments and local compliance requirements.
Speak to our Nairobi teamPeople often search for
Yes, invoices are generated in the format required for KRA eTIMS compliance, with KRA PIN validation on customers and suppliers.
Yes, statements from multiple bank accounts and M-Pesa paybills can be imported and reconciled within the same system, with smart auto-matching.
Yes, you can give your accountant view or edit access without sharing login credentials, including maker-checker controls on journal approval.
Yes, the VAT3 return, withholding income/VAT certificates, and corporation tax with KRA capital allowances are all generated from the same books.
Yes, PAYE, NSSF, SHIF, Housing Levy and NITA are computed from configurable, date-effective statutory rate tables, with payslips, P10 and bank payment files.
Yes, when built alongside a POS or ERP system, sales and purchases post to the books automatically.
Yes, a go-live opening balance import supports bringing in the trial balance and open invoices/bills from whatever system or spreadsheet you're migrating from.
Full financial statements, KRA VAT3/withholding/corporation tax, M-Pesa and bank reconciliation, payment vouchers and petty cash, accounts payable/receivable, fixed assets, budgets, Kenyan payroll posting, and a management reporting and auditor pack.
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